Job Description
We are seeking a highly organized, detail-oriented, and people-friendly Administrative Assistant / Bookkeeper for our client. This vital role supports all internal office functions while serving as the front-line representative for their company. From answering phones and welcoming guests to managing their financial records, the person in this position helps ensure smooth day-to-day operations and contributes to a positive company image. This role requires a professional who is comfortable working independently, juggling multiple tasks, and communicating clearly with people at all levels. If you thrive in a fast-paced environment, love variety in your day, and enjoy helping others succeed—this position is for you.
KEY RESPONSIBILITIES:
Office & Administrative Support
• Answer and direct phone calls, screen telemarketing calls
• Greet guests and act as a liaison for customer inquiries
• Handle incoming/outgoing mail, faxes, and emails
• Replenish office and break room supplies
• Maintain and archive corporate and financial documents
• Monitor office equipment (copier, supplies, etc.)
Financial & Bookkeeping Duties
• Manage accounts receivable and accounts payable (invoicing, payments, reconciliation)
• Process payroll and handle related recordkeeping
• Verify and track royalties and commissions
• Make bank deposits and handle related banking duties
• Reconcile credit card receipts and statements
Data Management & CRM
• Maintain and update sales databases (Excel/Smartsheet)
• Manage CRM contacts and mailing lists
• Generate ad hoc Excel spreadsheets and reports
• Assist with Power BI and report development (a plus)
Customer & Vendor Support
• Communicate with clients and vendors regarding inquiries, invoices, and payments
• Investigate cost-saving opportunities with suppliers
• Assist with insurance, utilities, credit card, and telecom account management
Sales & Marketing Support
• Prepare and ship marketing collateral, sales kits, and literature
• Support inside sales efforts and customer follow-up
• Help organize holiday mailings and licensee outreach
Additional Duties
• Assist in travel arrangements for staff
• Provide occasional support for project coordination and marketing presentations
• Perform other office-related tasks as assigned
REQUIRED SKILLS & QUALIFICATIONS:
• High School Diploma required; some college preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with QuickBooks Online (QBO)
• CRM familiarity (HubSpot, Zoho, or similar)
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Able to multitask and work independently
• Positive, outgoing, and team-oriented attitude
• Comfortable interfacing with clients at various education levels
BONUS SKILLS (Not Required but Preferred):
• Experience in inside sales or lead generation
• Familiarity with PowerPoint and sales presentation support
• Project management experience
• Experience using SmartSheet, Power BI, Sharepoint, Confluence, or similar tools
Taylor Staffing is a full service generalized staffing service specializing in light industrial, manufacturing, and clerical positions in the United States. Our temporary hire periods are shorter than other agencies, and we have many other benefits and much more flexibility than our competition. We look forward to meeting you!
Taylor Staffing is a full service generalized staffing service specializing in light industrial, manufacturing, and clerical positions in the United States. Our temporary hire periods are shorter than other agencies, and we have many other benefits and much more flexibility than our competition. We look forward to meeting you!
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