Job Description

Job Description

Job Description

We are seeking a Part-Time Administrative Assistant to join our team! The ideal candidate will be well-organized, professional, and customer-service oriented, with strong communication skills and the ability to effectively multi-task. Candidate must be punctual and reliable, with a willingness to help and contribute to our team-based atmosphere.

Candidate will work onsite in the office 3-4 days a week (weekdays), totaling approximately 24-32 hours weekly. Typical office hours are 8:00am to 4:30pm.

Responsibilities:

· Answer and direct phone calls courteously and promptly

· Greet and assist visitors, maintaining a friendly and professional atmosphere

· Process incoming and outgoing mail

· Maintain office supplies and general office organization (lobby, supply room, conference room, etc.)

· Provide clerical support such as copying, scanning, and document preparation

· Filing paperwork and creating new labels/folders, as needed

· Proofread and edit correspondence for accuracy and professionalism

· Schedule meetings and take meeting notes, as needed

· Perform miscellaneous errands and assist with other office projects/tasks as directed

Qualifications:

· Excellent written and verbal communication skills

· Strong organizational and multitasking abilities

· Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

· Reliable, detail-oriented, and professional in appearance and conduct

· Prior administrative or receptionist experience is preferred

Interested candidates are encouraged to submit their resume.

Thank you for your interest and we look forward to adding another member to our office team!

Hayes Construction Services is a small, private, and woman-owned general contracting company that serves the Buffalo, NY area. We are known for delivering high-quality work with integrity and reliability. We take pride in fostering a collaborative, team-based environment where every employee is valued and supported. Our work culture is professional yet approachable—built on mutual respect, open communication, and a shared commitment to excellence. If you're looking to join a company where your contributions matter and your growth is encouraged working with us may be the right fit for you!

Company Description

Hayes Construction Services is a small, private, and woman-owned general contracting company that serves the Buffalo, NY area. We are known for delivering high-quality work with integrity and reliability. We take pride in fostering a collaborative, team-based environment where every employee is valued and supported. Our work culture is professional yet approachable—built on mutual respect, open communication, and a shared commitment to excellence. If you're looking to join a company where your contributions matter and your growth is encouraged working with us may be the right fit for you!

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