Job Description

Commercial Real Estate Transactions Coordinator

Join our team at Bridge33 Capital, a rapidly growing, vertically integrated commercial real estate private equity firm focused on open-air retail real estate. The company raised $458MM in its latest opportunistic fund, marking a key milestone for the company.

We are seeking a Commercial Real Estate Transactions Coordinator to coordinate communications and deliverables for internal teams on shopping center acquisitions, dispositions, and refinancing. As a member of the Investments team, this role ensures rapid and clear integration of deals across all applicable internal teams, and manages the day-to-day coordination, documentation, and logistics to ensure smooth, timely transaction integration across the company. This is an in-person role based in our downtown Chicago office. Come make your mark as an integral part of Bridge33 Capital!

Mission: We build relationships and create value where others don't.

Key Principles: We're Better Together | We're Here to Serve | We crush our egos, and we have empathy for teammates | We stay positive | We embrace accountability, and we champion results.

Essential Responsibilities:

• Manage administrative aspects of acquisition, disposition, and refinance transactions from the end of Due Diligence (DD), through closing, and the immediate post-close period
• Create and maintain transaction trackers, checklists, timelines, and status reports for all active deals
• Organize and maintain electronic file systems for all transaction documents and correspondence
• Track critical dates and deliverables, ensuring Bridge33 operating departments have the necessary information to onboard/offboard properties.

• Collect, organize, and distribute all relevant transaction documentation to internal teams and select external parties
• Schedule property inspections, appraisals, and site visits as needed
• Communicate and summarize reports and information gathered in DD to the operating organization, including survey, environmental, appraisals, abstracts, PCR, CAM analysis and lease analysis

• Coordinate with Legal, Accounting, Asset Management, Property Management, and Leasing teams during a property's transition phase
• Run transition meetings between Legal, Accounting, Asset Management, Property Management, and Leasing from the period of post DD to two weeks post close.
• Prepare meeting agendas, take notes, distribute action items, and follow up on completion
• Maintain comprehensive communication logs for each transaction
• Anticipate needs of operating departments and deliver clear summaries of information/documents requested
• Escalate organizational needs or deliverables that are late or missing

• Prepare detailed transition checklists and coordinate all transition logistics
• Verify receipt and consistent record-keeping of all required closing documents and lender conditions
• Coordinate recording of documents and delivery of final policies and closing binders
• Resolve post-closing items and outstanding deliverables

• Maintain and update transaction templates, checklists, and standard operating procedures
• Ensure consistent processes across acquisitions, dispositions, and refinances
• Identify opportunities to improve transaction workflows and efficiency
• Provide feedback to upper management on process shortcomings and organizational needs

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