Job Description

Job Description

Job Description

The Monell Chemical Senses Center is a world-renowned non-profit research institute dedicated to advancing knowledge about taste, smell, and related senses and translating discoveries into real-world applications in health, behavior, and policy. Monell is located in Philadelphia’s active educational and life sciences corridor.

The Office of Research Administration (ORA) supports the Center’s scientific mission by managing all administrative aspects of sponsored research. ORA is implementing a PI-centric portfolio model and transitioning to Cayuse Sponsored Projects, requiring increased data entry and management for at least the next six months.

Position Summary

The Data Entry Specialist will support ORA by entering, maintaining, and organizing research administration data across institutional systems. This role ensures the accuracy of proposal and award records, compliance documentation, internal routing materials, and subaward information. The position is essential to ORA’s modernization and process improvement efforts, supporting efficient workflows for Grant Administrators and Monell scientists.

Responsibilities

• Enter, extract, and update data for proposals, awards, amendments, subawards, and reporting in systems such as Cayuse, SignNow, IT Works, and Monday.com.
• Maintain and audit spreadsheets, ensuring accurate tracking of deadlines, award activity, PI assignments, reporting schedules, and compliance requirements.
• Format, prepare, upload, and organize internal routing documents, ensuring correct templates, naming conventions, and routing order.
• Conduct routine data audits to identify missing information, discrepancies, or incomplete documentation.
• Track internal compliance requirements, including IRB/IACUC approvals, COI disclosures, research security training, biosketches, Other Support, and required administrative forms.
• Maintain organized digital repositories of agreements, amendments, reporting files, and sponsor correspondence.
• Coordinate with the Business Office and other offices to ensure alignment of data.
• Support ORA leadership and Research Administrators with maintaining records by preparing updated trackers, spreadsheets, and documentation needed for internal reporting and workflows.
• Assist with the preparation and execution of Cayuse Sponsored Projects implementation.

Qualifications

• Associate’s degree or equivalent experience required; Bachelor’s degree preferred.
• Experience in administrative roles, research administration, or academic environments is helpful.
• Excellent attention to detail and consistency in data management. A high standard of accuracy and consistency is essential, as this role supports ORA’s institutional recordkeeping and compliance obligations.
• Ability to follow structured processes and maintain confidentiality.
• Proficiency with digital tools and willingness to learn new systems.
• Strong communication and collaboration skills.

Work Environment & Schedule

This is a remote position and interacts regularly with Research Officers, PIs, HR, Development, and the Business Office. This role requires a highly motivated and proactive individual who is passionate about data integrity and management.

Application Instructions

Please apply through our Career Center by following the link below.

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Equal Employment Opportunity Statement
Monell provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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