Job Description

Job Description

Job Description

Top International Investment Bank seeks an Executive Assistant to support the Investment Banking and team.  Must have 5 years plus of financial services (Investment Banking) assistant experience.  Must have Concur and Salesforce a plus!  

Responsibilities

• Manage complex calendar(s) via Outlook. Confirm internal and external meetings.
• Schedule meetings and coordinate details such as catering needs, guest registration, conference room booking, and video connectivity if applicable.

• Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status.
• Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages.
• Assist with communications amongst management and banking division.
• Administer client data in salesforce database (OneBanker and BoardEx)
• Participate in business unit projects as assigned by management.
• Partner, collaborate and coordinate with administrative team; provide back up as needed.
• Oversee general office needs such as ordering supplies and mail distribution.
• Revise, print and bind PowerPoint presentations.
• Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.

Requirements

• Minimum of 5 years of administrative experience within financial services/investment banking
• Must have Concur, prior experiences with managing travel and expenses.
• Microsoft Word, Excel, Outlook proficiency.
• Exceptional interpersonal and written / verbal communication skills.
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