Job Description
Intern/Fellowship Coordinator at Heluna Health summary:
The Intern/Fellowship Coordinator at the California Department of Public Health supports recruitment, training, and development of interns and fellows in public health laboratory programs. This role involves coordinating outreach, managing selection processes, facilitating orientations, and fostering partnerships with academic and public health organizations. The coordinator also monitors program effectiveness and supports professional development to cultivate the next generation of laboratory scientists.
The California Department of Public Health (CDPH) and Heluna Health seek a highly skilled Intern and Fellowship Coordinator to support an Intern and Fellowship program specifically committed to a public health laboratory curriculum. Under the supervision of the Laboratory Operations Section Chief, the Coordinator will recruit and support interns and fellows at the CDPH Public Health Laboratories in their training as the next generation of laboratory scientists.
The position will coordinate recruitment, outreach and training opportunities, and support the establishment and maintenance of partnerships among the public health laboratory (PHL) community, as well as academic, federal, state and local public health laboratory partners, associated vendors and professional laboratory organizations. Responsibilities include promotion of Public Health Laboratory careers through fellowship and internship programs including underrepresented communities and in collaboration with APHL Career Pathways staff to generate content about experiential learning activities for communication to academic partners and stakeholders.
Salary range for this position is $74,544 to $89,500 per year depending on experience/qualifications. ESSENTIAL FUNCTIONS - Develop and implement recruitment strategies to attract qualified fellows and interns. Manage the recruitment and selection process of fellows and interns including development of outreach strategies, interviews, and communication with applicants. Review applications, conduct interviews, and select candidates in collaboration with laboratory staff.
- Serve as the primary point of contact for fellows and interns. Develop a welcome program including opportunities for bonding and social activities. Ensure a successful mentor match for interns and fellows and ongoing support to address any concerns or challenges they may encounter.
- Design and conduct orientation and on-boarding programs to familiarize fellows and interns with laboratory policies, procedures, and safety protocols. Ensure all necessary documentation and training are completed prior to the start of the fellowship or internship.
- Coordinate with academic institutions and professional organizations to promote fellowship and internship opportunities. Build and maintain relationships with colleges, universities, graduate and professional schools focused on public health, laboratory science and allied health.
- Participate in local and regional career fairs to promote career pathways in public health laboratory fellowship and internship programs in the community. Coordinate with CLS laboratories in development of recruitment materials including flyers, posters, banners and other materials including digital resources to build interest in the public health laboratory field. Conduct outreach to high schools and community colleges to interest students and teachers in public health laboratory career opportunities.
- Develop and coordinate training programs, workshops, seminars, and other educational activities to promote professional development and enhance the skills and knowledge of fellows and interns. Ensure opportunities for interns and fellows to take advantage of state-of-the-art laboratory resources while working with top public health laboratory experts.
- Collaborate with APHL Training and Workforce Development staff to support fellow and intern curriculum. Organize workshops, seminars, and other educational activities to promote professional development.
- Monitor the progress and performance of fellows and interns, providing regular feedback and evaluations. Maintain accurate records of fellows and interns, including attendance, performance evaluations, and project outcomes. Coordinate with laboratory staff to ensure fellows and interns are assigned meaningful and relevant projects.
- Prepare regular reports on the status and outcomes of the fellowship and internship programs on at least a quarterly basis. Conduct evaluations to assess the effectiveness of the programs and identify areas for improvement. Provide recommendations for program enhancements based on feedback from fellows, interns, and laboratory staff.
- Recommend revisions to policies and procedures. Assist with the development of academic program materials to meet departmental goals. Assist in identifying benchmarks and anticipating barriers. Support interim and long-term project plans to maintain an ongoing pool of qualified fellows and interns at the CDPH public health laboratories.
NON-ESSENTIAL FUNCTIONS - Other duties as assigned.
JOB QUALIFICATIONS - Ability to work independently as a collaborative team member.
- Have strong written and oral communication skills which are essential for effective interaction with public health students, staff, and administrators.
- Ability to represent the CDPH laboratories in a professional manner and serve as a resource to students, staff and the campus community in responding to inquiries and providing detailed information.
- Excellent organizational and project management skills. The ability to manage multiple tasks, prioritize effectively and coordinate various program components to meet deadlines is critical.
- This role requires technical proficiency with standard office software (Microsoft Office) as well as experience with database and record-keeping systems.
Education/Experience - Bachelor's degree in a field related to duties and responsibilities of the position.
- Experience in program and event coordination and in working with multidisciplinary groups to achieve objectives and overcome obstacles.
- Experience with outreach and training for academic or fellowship programs is highly desirable.
Certificates/Licenses/Clearances Other Skills, Knowledge, and Abilities - Understanding of public health principles and management preferred.
- Experience in a laboratory setting a plus.
PHYSICAL DEMANDS Stand: Frequently
Walk: Frequently
Sit: Frequently
Handling / Fingering: Occasionally
Reach Outward: Occasionally
Reach Above Shoulder: Occasionally
Climb, Crawl, Kneel, Bend: Occasionally
Lift / Carry: Occasionally - Up to 25 lbs.
Push/Pull: Occasionally - Not Applicable
See: Constantly
Taste/ Smell: Not Applicable
Not Applicable = Not required for essential functions
Occasionally = (0 - 2 hrs/day)
Frequently = (2 - 5 hrs/day)
Constantly = (5+ hrs/day)
WORK ENVIRONMENT General Office Setting, Indoors Temperature Controlled. Position is eligible for telework within CDPH guidelines and based on operational needs.
EEOC STATEMENT It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Keywords:
internship coordination, fellowship program, public health laboratory, recruitment strategies, program management, training and development, academic outreach, public health careers, professional development, laboratory science education
Job Tags
Full time, Interim role, Work at office, Local area, Remote work,