Job Description

Job Description

Job Description

We are looking for a skilled administrative assistant to oversee daily administrative operations and ensure the smooth functioning of office activities. This is a contract position based in Evanston, Illinois, with the potential for conversion to a permanent role. The ideal candidate will have a proactive approach to managing office resources, handling administrative tasks, and maintaining a welcoming office environment.

Responsibilities:

• Manage the procurement and inventory of office supplies to ensure the team has the resources needed to operate efficiently.

• Coordinate accounts payable processes, including invoice management and timely payments.

• Oversee reception duties, including greeting visitors and managing incoming calls.

• Ensure the office environment is well-maintained and organized at all times.

• Monitor and address facility-related needs, such as repairs and maintenance.

• Support administrative tasks to streamline office operations and improve workflow.

• Collaborate with vendors and service providers to maintain quality standards.

• Assist with onboarding new employees by preparing office equipment and resources.

• Create and enforce policies to optimize office efficiency and productivity.

• Maintain accurate records and documentation for administrative and facility-related activities.

• Proven experience in office management or administrative roles.
• Strong organizational skills and ability to multitask effectively.
• Familiarity with accounts payable processes and vendor management.
• Proficiency in managing inventory and ordering office supplies.
• Excellent communication skills, both verbal and written.
• Ability to create a welcoming and detail-oriented atmosphere for visitors and staff.
• Knowledge of basic facility maintenance requirements.
• Proficiency in using office software and tools for administrative tasks.

Job Tags

Permanent employment, Contract work, Work at office,

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